Do you have a new registrar starting in your practice this term? - GP Synergy

Do you have a new registrar starting in your practice this term?

GP Synergy is here to help:

  1. Please don’t hesitate to contact GP Synergy – our Practice Liaison Support Officers, Supervisor Liaison Officers and Medical Educators can provide you individual support and advice. Find your contact here.
  2. The GP Synergy supervisor toolkit has lots of helpful resources and suggestions. You can access the supervisor toolkit via the shortcut in the top menu bar once logged into GPRime.

Day 1

Practice orientation: it is critical that all registrars are properly orientated to their new practice. You may find our practice orientation and equipment checklists a useful addition to your current orientation resources.

Week 1

Review the registrar’s Pre-Term Assessment Report (PTAR): prior to each term starting supervisors have access to their new registrar’s PTAR. The PTAR is a summary of a registrar’s training.

It includes:

  • the registrar’s contact details
  • a history of their placements
  • the results of their Pre-GP Term Assessment (PGA)
  • any competency assessments completed during previous GP community-based terms, such Clinical Teaching Visits (CTVs) and competency assessments completed by the registrar’s previous supervisors.

The PTAR will appear as a GPRime pop-up in the weeks prior to term starting. It can also be accessed on an ongoing basis via the ‘Trainee Portfolio’ and clicking on the ‘Summary’ tab.

Further information about how to interpret the PTAR can be found in the Supervisor Toolkit.

Week 1-4

Direct observation: supervisors with registrars in there first, second and third GP terms need to undertake an Initial Observation Session (IOS). This involves direct observation of two consultations in the first 4 weeks and submission of the IOS assessment on GPRime. In all GP training terms we strongly recommend supervisors spend some time observing their new registrar’s consultations in the first few weeks of term to provide support to new registrars as well as to assess their competency and identify areas of learning need.

By Week 4

Develop your supervision and teaching plan (including high risk presentations): supervisors are required to support registrars in developing a learning plan in the first few weeks of the term. As part of this process, supervisors are strongly encouraged to complete a supervision and teaching plan and consider how to assess the registrar’s current level of competence, especially with regard to high risk or red flag areas. The aim of the plan is to identify areas requiring closer supervision to optimise training and minimise the risk of adverse outcomes for patients and registrars. A supervision and teaching plan template is available for supervisors to utilise.

Discuss your registrar’s learning needs and plan: assist the registrar to develop their learning plan, including identifying in-practice learning and teaching topics and activities. This is an ongoing process throughout the term.

During the term

Competency assessments: the first competency assessment is due by week twelve but can be done as early as week eight, taking into account that registrars should be assessed for their stage of training and need time to show progress after the IOS. Further direct observation is one way to help you identify further areas of learning need before you complete the competency assessment.

Remember, if you have any significant concerns about your registrar please make contact with the registrar’s medical educator at GP Synergy. This information can be found in the registrar’s portfolio on GPRime.